Financial Management & CFO Services

Financial Management & Fractional CFO Services

• Bookkeeping and Accounting

  Everything we do relies on having high-quality and up-to-date financial information gathered from all the relevant sources and loaded accurately into your accounting software. We know how to get this foundation right by starting from the bottom up.

  Bookkeeping

  Turning all of your financial data into useful and meaningful reporting starts at the bookkeeping stage.

  It’s about completeness,

  and it’s backed by good process and quality control checks.

  It means ensuring we can collect all the relevant cash transactions, sales and expense documentation from all business platforms every week (or every month at minimum)

  This includes customer transactions from websites, point-of-sale iPads, online portals, invoicing platforms, and any sales channel partners.

  It also includes all your supplier invoices and expense expense line items.

  Lastly, if you have investor events, loans or big capital purchases, there are special treatments to apply.

  We use our bookkeeping focus sessions to tackle all of the above and constantly look to create a feedback loop to improve and automate your business processes.

  Accounting

  Ensuring that we have captured all transactions in a way that allows for maximum reporting benefit and tax alignment is where accounting comes in.

  There can be no strategic insights, regulatory compliance or effective cash flow management without applying the accounting frameworks, financial controls and relevant tax laws to the underlying transactions in the business.

  In our accounting sessions, we ensure that we apply our minds to the completeness of your financial reports, ensuring that expected cash matches actuals and that the transactions meet international financial reporting standards as well as local tax laws.

  We’ll help you plan and prepare for your reporting deadline and tax submissions, and interpret the key financial reports for your business – the profit and loss, the balance sheet and the cash flow statement.

  Automated data capture

  Once we understand where to get all the data from and how to process it, we should automate these processes as much as possible.

  This means implementing the best technology to speed up data collection, like Dext, which helps capture receipts and invoices, and system integrations, including Make.com, where no direct integration exists.

  The aim is to make this process as seamless, fast and accurate as possible, applying al the relevant bookkeeping and accounting treatment in an automated way.

• Optimised Cash Flow

  Let’s ensure that your team is paid on time, suppliers are paid the right amount (at the right time), and your outgoing cash flow is managed responsibly and in accordance with your strategic objectives.

  Payroll

  The foundation of any great, high-growth business is the team, and our payroll processes ensure that employees are compensated accurately and on time, as well as handling any payroll taxes.

  We can incorporate various data sources, such as commission numbers or reimbursement schedules, and ensure that the monthly pay is loaded and ready for your approval by payday.

  We recommend using SimplePay payroll and Bento to manage the team experience for leave management, benefits and reimbursements.

  Banking and Treasury

  Knowing what needs to be paid and by when is important for managing and maximising your cash flow.

  This includes paying your team on time and making the regular payments to suppliers, lenders, and the tax authorities.

  Our team carefully checks all upcoming payments to ensure they are correct and complete. We double-check bank details and investigate anything that seems off. Payments are arranged by their due dates and terms.

  We know that timing is everything with payments, so we make sure there’s always someone around to handle the pay runs, even if the usual team member is out of the office.

  Financial Controls

  Our view on controlling and optimising cash flow involves improving income, managing expenses, and maintaining liquidity.

  We can help by tightening the controls over accounts receivable and ensuring clear payment terms are visible and communicated. We can also assist in following up on overdue invoices (and use Xero’s automatic reminder functions).

  Similarly, your accounts payable should be managed by negotiating longer payment terms, taking advantage of discounts, and prioritising payments to avoid late fees or penalties, something we help to arrange and schedule. A regular review will also help spot unnecessary expenses, like software subscriptions no longer used, and we can highlight the top supplier costs in your business with a view to enhance efficiency.

  When inventory is involved, you want to ensure you are not paying for and stocking up too early, something that we can monitor with inventory turnover ratios.

  Finally, the finance team can help you plan for seasonality and the unknown curve balls that inevitably arrive by identifying the right level of cash reserves to set aside for the down periods.

• Maximum Revenue Collection

  How you invoice your customers and collect cash for your products and services is a mission-critical operation for all revenue-generating businesses.

  Customer Invoicing

  Ensuring you invoice the right amount at the right time is a mission-critical service for a high-growth SME.

  This starts at the customer engagement and contract phase, where all the relevant information should be clearly documented, so the finance team knows who to invoice and when.

  You may have CRM or subscription billing software which we can monitor or integrate with Xero to generate invoices on time and send them out as soon as possible.

  Cash collection

  To collect your cash, you want to maximise the most efficient channels available.

  This includes setting up the ability to collect cash automatically from bank accounts, credit and debit cards, and to make it as easy as possible to pay you on time.

  Every channel has its payment fees and terms, and we can monitor the right blend of channels taking into account your product margins and volumes.

• Financial Planning and Analysis

  Dashboards

  The dashboards we can build are vital in financial planning and analysis as they provide a clear, real-time visual representation of key financial metrics, enabling better decision-making.

  The finance team will monitor performance against budgets and forecasts, identify variances, and address issues proactively with the executive.

  KPI’s

  Key Performance Indicators (KPIs) play a crucial role by providing measurable benchmarks to evaluate your company’s financial health, operational efficiency, and progress toward strategic goals.

  We’ll help you to set these KPI’s and monitor them regularly through the management reporting and dashboards we build.
  Budgeting

  Setting your annual budget is a constructive, forward-looking exercise that establishes revenue targets, guides spending and investment decisions and ensures alignment across the business to the top-level objectives.

  We will set a budget with you every year and ensure that we use this for the monthly reporting processes as well as appropriate tax planning.

  Variance Analysis

  Digging into the variances is an essential part of the financial planning & analysis process, whether your revenue is below, or above, target and the same for expenses.

  Building quality forecasts is a skill, and understanding where reality met, exceeded or fell short of your goals is part of the learning curve in running a business.

• Compliance and Taxation

  We ensure that the key annual submissions are completed accurately and on time and understood by the persons responsible for sign-off.

  Payroll and PAYE

  Provisional and Annual Tax Returns

  VAT

  Annual accounts filing

  Audit support

  When your company documents require an audit, or you’re over the statutory threshold that requires them, our team will engage directly with the auditors to answer their questions, supply the relevant schedules and ensure they have the information they need to complete the audit efficiently and on time.

• Strategic Management, Board, Investor and Stakeholder Reporting

  Regular management reporting is required to make strategic decisions in a high-growth business. These reports explain the business’s performance and position to decision-makers. We will build and present these reports, as well as the full packs required by your board, investors, and stakeholders.

  Management 
Reporting

  As your finance team, we produce great management reporting by delivering accurate, timely, and actionable insights tailored to you and the executive members.

  We’ll consolidate financial and operational data into clear, concise reports, highlighting key metrics such as revenue, profitability, cash flow, and variances against budgets or forecasts. We can also include data from your other key systems, such as CRM and project management stats. For example, deals or customers in the pipeline that have not yet converted to revenue.

  By aligning reports with strategic goals and providing context for the numbers, the finance team empowers executives to make informed, data-driven decisions that drive business success.

  Board Reporting

  Board reporting can include many of the same high-level data as your management reports, but the overall focus will be different.

  Whilst the management reporting will be operational and tactical, the board-level reporting is strategic and high level, designed to support the board’s role in oversight, governance and shareholder value creation.

  Stakeholder Reporting

  Depending on your business structure and sector, key stakeholders may require their own reporting. This may be certain investors or donors, or key entities in your value chain.

  We can create the reporting outputs to satisfy their requirements, building automated templates that draw off the same underlying data in an efficient way.

• Annual Financial Statements

  Every year you need a complete and accurate set of annual financial statements (AFS) for your shareholders, lenders, stakeholders and regulatory authorities. Your AFS are built to provide a broad context around your year in business using the internationally recognised reporting standards.

  Compilation of your AFS

  Our team are experts at drafting IFRS and IFRS for SME financial statements and can do so in full high colour, incorporating pictures of your team and advanced stakeholder reporting.

  Before handing over to the drafting team, the finance team will gather and organise the financial records, reconcile the accounts, adjust the books for the relevant accruals and align the transactions relevant to the financial year.

  Then the drafting team will compile the income statement, balance sheet, cash flow statement and all the supporting schedules and reports, ensuring compliance with the accounting standards.

  Once ready to sign off, they will be sent to the relevant directors to digitally sign.

Financial management & CFO Services FAQs