Financial Management & CFO Services

Turning all of your financial data into useful and meaningful reporting starts at the bookkeeping stage. 

We will collect all the relevant cash transactions, sales and expense documentation from all business platforms every week (or every month at minimum) and load them into your accounting software.

We tackle this task through our bookkeeping focus sessions and constantly strive to improve and automate your business processes.

In our Accounting sessions, we ensure that we have captured all transactions in a way that allows for maximum strategic reporting benefits and tax alignment.

We examine the completeness of your financial reports, ensuring that expected cash matches actuals and that the transactions meet international financial reporting standards and local tax laws.

Once we understand where to get all the data from and how to process it, we should automate these processes as much as possible.

This means implementing the best technology to speed up data collection, like Dext, which helps capture receipts and invoices, and system integrations, including Make.com, where no direct integration exists.

The aim is to make this process as seamless, fast and accurate as possible, applying al the relevant bookkeeping and accounting treatment in an automated way.

The foundation of any great, high-growth business is the team, and our payroll processes ensure that employees are compensated accurately and on time, as well as handling any payroll taxes.

We can incorporate various data sources, such as commission numbers or reimbursement schedules, and ensure that the monthly pay is loaded and ready for your approval by payday.

We recommend using SimplePay payroll and Bento to manage the team experience for leave management, benefits and reimbursements.

Knowing what needs to be paid and by when is important for managing and maximising your cash flow.

This includes paying your team on time and making the regular payments to suppliers, lenders, and the tax authorities.

Our team will carefully check all upcoming payments to ensure they are correct and complete. We double-check bank details and investigate anything that seems off. Payments are arranged by their due dates and terms.

We know that timing is everything with payments, so we make sure there’s always someone around to handle the pay runs, even if the usual team member is out of the office.

Our view on controlling and optimising cash flow involves improving income, managing expenses, and maintaining liquidity.

We can help by tightening the controls over accounts receivable and payable, and ensuring clear payment terms are visible and communicated.

A regular review will also help spot unnecessary expenses, like software subscriptions no longer used, and we can highlight the top supplier costs in your business with a view to enhance efficiency.

Our finance teams can help you plan for seasonality and the unknown curve balls that inevitably arrive by identifying the right level of cash reserves to set aside for the down periods.

Ensuring you invoice the right amount at the right time is a mission-critical service for a high-growth SME.

This starts at the customer engagement and contract phase, where all the relevant information should be clearly documented, so the finance team knows who to invoice and when.

You may have CRM or subscription billing software, which we can monitor or integrate with Xero to generate timely invoices and send them out as soon as possible.

To collect your cash, you want to maximise the most efficient channels available.

This includes setting up the ability to collect cash automatically from bank accounts and credit and debit cards and making it as easy as possible to get paid on time.

Every channel has its payment fees and terms, and we can monitor the right blend of payment channels based on your product margins and volumes.

The dashboards we can build are vital in financial planning and analysis as they provide a clear, real-time visual representation of key financial metrics, enabling better decision-making.

The finance team will monitor performance against budgets and forecasts, identify variances, and address issues proactively with the executive.

Key Performance Indicators (KPIs) play a crucial role by providing measurable benchmarks to evaluate your company’s financial health, operational efficiency, and progress toward strategic goals.

We’ll help you to set these KPI’s and monitor them regularly through the management reporting and dashboards we build.

Setting your annual budget is a constructive, forward-looking exercise that establishes revenue targets, guides spending and investment decisions and ensures alignment across the business to the top-level objectives.

We will set a budget with you every year and ensure that we use this for the monthly reporting processes as well as appropriate tax planning.

Digging into variances is an essential part of the financial planning and analysis process, whether your revenue is below or above target, and the same for expenses.

Building quality forecasts is a skill, and understanding where reality is met, exceeded, or fell short of your goals is part of the learning curve in running a business.

We set up SimplePay to manage your payroll requirements and then run the payroll for you on a monthly basis.

This includes gathering all the relevant changes to your employee’s salary numbers, loading up the payments and ensuring the tax return submissions are done.

We build in the capacity, checks and balances, to ensure everyone get’s paid the right amount, on time.

During the year we run advanced budgeting to determine what the full year tax picture will look like.

That allows us to present the best estimate for provisional tax payments and prepare for the final tax return.

Submitting the final tax return is done in conjunction with producing your annual financial statements (more on that in the reporting section below)

Value Added Tax (VAT) is required for all businesses that cross certain revenue thresholds.

You need to pro-actively register as you approach these thresholds and then submit returns on a period basis (again, it depends on the size and location of your business).

When you have sound systems, bookkeeping, and accounting in place, preparing and submitting a VAT return is not hard. It just requires extra diligence in gathering and processing invoices to ensure that they meet all the authority requirements.

Submitting your annual accounts to the business registration authorities is required (CIPC in RSA and Companies House in the UK).

The first step is to have a well-prepared set of annual financial statements. Then, we can submit these accounts, along with the other supporting company information.

You may require an audit if your company documents specify one, or when you cross certain statutory thresholds. In that case, our team will engage with the auditors and manage the process.

We will answer their questions, supply the relevant schedules and ensure they have the information they need to complete the audit efficiently and on time.

As your finance team, we produce great management reporting that delivers accurate, timely, and actionable insights tailored to you and the executive members.

We’ll consolidate financial and operational data into clear, concise reports, highlighting key metrics such as revenue, profitability, cash flow, and variances against budgets or forecasts. We can also include data from your other key systems, such as CRM and project management stats. For example, deals or customers in the pipeline that have not yet converted to revenue.

The finance team empowers executives to make informed, data-driven decisions that drive business success by aligning reports with strategic goals and providing context for the numbers.

Board reporting can include many of the same high-level data points as your management reports, but the overall focus will be different.

While the management reporting will be operational and tactical, the board-level reporting is strategic and designed to support the board’s role in oversight, governance, and shareholder value creation.

Depending on your business structure and sector, key stakeholders may require their own reporting. These may be certain investors, donors, or key entities in your value chain.

We can create the reporting outputs to satisfy their requirements, building automated templates that efficiently draw on the same underlying data.

Our team are experts at drafting IFRS and IFRS for SME financial statements and can do so in full high colour, incorporating pictures of your team and advanced stakeholder reporting.

Before handing over to the drafting team, the finance team will gather and organise the financial records, reconcile the accounts, adjust the books for the relevant accruals and align the transactions relevant to the financial year.

Then the drafting team will compile the income statement, balance sheet, cash flow statement and all the supporting schedules and reports, ensuring compliance with the accounting standards.